What is data loss prevention?
Information can get up in unapproved places whether it’s provided by texting, email, file transfers, or another method. Data loss prevention (DLP) refers to software that monitors, detects, and prevents the unlawful movement of sensitive data to guarantee compliance with rules and consumer confidence. DLP is a term that refers to software and other solutions that help administrators manage data transmission. It assures that users do not communicate vital or sensitive data outside of a business.
Organizations can use data loss prevention measures to defend themselves from both data leakage and data loss. In a typical loss situation, crucial data is lost due to a ransomware attack, an unintentional deletion, or another circumstance. DLP focuses on avoiding both sorts of unauthorized data transfers outside of the enterprise. Filtering data on networks, controlling and monitoring endpoint actions, and monitoring data in the cloud are all possible with the right tools and applications. Data in use, in motion, and at rest may all be kept safe and secure in this way.
What are the common types of data loss?
Insider threats, attackers, and negligent/unintentional data disclosure are the most typical sources of data leaks.
- Insider threats– Attacks by malevolent insiders who abuse their privileges and move important information outside the company.
- Cyber assaults– Attackers may target sensitive data via compromised privileged insider accounts, using tactics such as code injection, malware, or phishing to breach organizational security.
- Employee failure to limit access– offering open internet access to data, or disseminating sensitive information to the public are all examples of negligent or unintended data exposure.
Implementing Effective Data loss prevention
Prioritize data so that your DLP implementation plan begins with the most sensitive or valuable information if it is lost or stolen. Classify data depending on its contexts, such as the user who produced it, where it’s kept, or the application from which it came. This enables tracking using categorization tags. Regular expressions, such as credit card information or keywords, are frequently inspected according to PCI, PII, and other regulatory criteria.
By measuring risk at each stage of data dissemination, you can figure out which data is at danger and when. Information is most vulnerable while in use on endpoints as it flows between customers, partners, and user devices along the supply chain. To identify the extent of the data loss prevention plan, monitor data in motion to see how users deploy data and whether behaviors put data at risk.
Continuously provide guidance and training to limit the risk of insider data loss. Advanced data loss prevention tools educate employees about unsafe and potentially violative data use in addition to prohibiting risky actions.
Data Loss Prevention Components
- Preventing data loss while in transit: The network technology, which is often implemented at network egress points at the perimeter, protects data in motion or network traffic. The central management server examines network traffic from numerous security control points for sensitive material sent against information security regulations.
- Protecting data in use and securing endpoints: Endpoint systems or data in use are executed on internal end-user workstations or servers. End-point-based technology (like network technology) is used to govern information flow between different groups and types of users and handles both internal and external communications. End-point-based agents can also prevent attempted communication, offer user feedback, monitor and restrict physical device access, and even view data before it is encrypted. Unauthorized operations (whether intended or not), such as screen capture, copy and paste, printing, and faxing of potentially sensitive information, are monitored and flagged by DLP systems.
- At-rest data security: With the right data retention rules in place, data at rest or in storage may be safeguarded via access control and encryption.
- Identifying the data that needs to be safeguarded: Data identification technology, which is sometimes mistaken with data discovery, identifies what data to search for and includes strategies for locating secret and sensitive data.
- Detecting data leaks is a difficult task: Detecting data breaches entails spotting suspicious or unusual data transfers and alerting workers to the possibility of a leak.
Best Practices for Preventing Data Loss
Data loss prevention rules are difficult to implement, but they can be done if best practices for DPL implementation are followed:
- To begin, you must prioritize your data, as not all of it is equally valuable. DPL should begin with the data whose loss would create severe business interruption.
- Determine your principal goal for implementing DLP policies: protecting your intellectual property, meeting regulatory standards, or improving data visibility. By identifying your objectives, you’ll be able to choose which DLP architecture is appropriate for you. Endpoint DLP, Network DLP, Discovery, and Cloud are the four primary kinds.
- Every piece of information must be categorized and linked to the source application, the user, or the datastore. Data will be easily trackable if it is continuously classified and tagged.
- For developing controls that decrease at-risk data, talking with line managers and identifying issue areas are both critical. As DLP policies get more refined, so do the controls, which become more granular and fine-tuned.
- Accidental data breaches and leaks can be avoided by training and educating personnel about data loss. Employee involvement and continuous training effectively inhibit dangerous actions and facilitate DLP deployment.
The details of DLP implementation are mostly determined by your IT architecture. A few basic Data Loss Prevention measures are listed below to safeguard your business and personal information from data loss:
- Build your DLP approach on a backup solution: make frequent backup copies of critical data.
- Distribute your backups and assets across a variety of devices and software. Never keep all of your backups in one location. Combining cloud and physical solutions is ideal.
- Use advanced anti-virus software and update it as soon as new versions become available.
- To keep hazardous traffic out of your network, make sure your system is secured by a strong firewall.
- Encrypted passwords are used to limit data access, and they should be changed every three months.
- All other data should be encrypted.
What are the benefits of Data Loss Prevention?
- Determine what information you have.
- Find out where your network’s sensitive data is stored.
- Assist you in establishing particular rules for your most sensitive data.
- Attempts to copy or transfer sensitive data without authority are automatically blocked.
- Give them complete insight into what’s happening with the data on their networks.
- Ensure that you have complete insight into the data that is exiting the network.
- Create a strong barrier against both external and internal dangers.
DLP capabilities in KnowAllEdge allow IT managers to keep secure control over sensitive data on endpoint devices and respond swiftly to data loss events if devices are lost or stolen. Many of these capabilities, including remote wipe, encryption, and more, have been included into our outstanding and award-winning cyber resilience portfolio. Contact us for easy implementation of data loss prevention in your organization.