Data Backup and Recovery: Best Practices to Safeguard Your Digital Assets in the Data Revolution

Data Backup and Recovery: Best Practices to Safeguard Your Digital Assets in the Data Revolution
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Table Of Content

  • Introduction
  • What is Backup?
  • Why Backup is required?
  • Types of Backup
    • Complete Backup
    • Incremental Backup
    • Differential Backup
  • How To Backup The Data?
  • Best Practices for Backup and Recovery
  • Conclusion


The world has gone through several revolutions, including industrial, agricultural, and technological, and now we are experiencing a data revolution. This revolution has brought significant changes in the way data is consumed, and ensuring the safety of our data is not as simple as storing it in a book or on a computer. In the past, there were no backups, and we weren't certain about the safety of our data.

Today, as we enter the digital age, organizations of all sizes must keep backups to ensure the safety of their information and data, which can be used later for various benefits.

What is Backup?

Backup and Availability are integral to data security protection strategies in every organization. Organizations rely on their backup and recovery practices to protect critical applications, databases, and servers located across cloud, physical, and hybrid data centers from both cybersecurity and physical data security threats.

A backup, or data backup, is a copy or replica of data located on endpoints or servers, taken and stored elsewhere so that it may be used to restore the original after a data loss event.

Hardware or software failures, data corruption, or human-initiated incidents such as hostile assaults (virus or ransomware malware) or accidental data deletion can all result in primary data failures.

Why Backup is required?

Losing a significant part of your company's data and files is a nightmare, but not having a Data Backup or any sort of Disaster Recovery plan is extremely dangerous. The larger the organization, the greater the risk of systems being targeted through ransomware and other advanced malware, posing a threat to your critical assets.

Always ensure you have backups for your critical applications, databases, and files, so you are not affected by malware and can maintain smooth functioning of your system without any problems. Stay updated with the latest technology, as new malware and variants are targeting users and organizations every day. Keep your system at a minimum risk to avoid data security breaches or leaks.

Types of Backup

Complete Backup: It occurs when every single file and folder in the system is backed up, as the name indicates. Complete backups take longer and occupy more space than other backup types, but the process of recovering lost data from the backup is significantly faster.

Incremental Backup: Only the first backup is a full backup, and subsequent backups are incremental. Following backups simply keep track of changes made since the last backup. The procedure of recovering lost data from the backup takes longer, but the backup itself takes significantly less time.

Differential Backup: It works similarly to incremental backup. The initial backup is complete in both cases, and subsequent backups only save changes to files since the last backup. However, while this form of backup takes more storage space than incremental backup, it also allows for a speedier recovery time.

How To Backup The Data?

Today, with robust backup storage systems, hardware outages don't happen often, but they can still occur. Therefore, cloud backup is a preferred choice, given the cost-effective options available on multiple public clouds.

You can choose different kinds of backups depending on the organization's needs. It's essential to classify critical data, consider its form (structured or unstructured), and determine its location to avoid over-provisioning of storage resources. Backing up unnecessary data, such as mp3 files or personal pictures/details of employees, should be avoided.

Automate and orchestrate your backup to run on a schedule. Backup processes should be scheduled to run frequently enough to capture data that changes often while not overloading the system with unnecessary backups for data that changes rarely.

Your backup strategy could be unique to each system. Consider data growth and ensure your cloud backup system is scalable enough to handle large amounts of data. Backup solutions should be easily accessible and protected from tampering to ensure the safety of your business.

Backup scheduling should align with your needs and Recovery Time Objective (RTO) & Recovery Point Objective (RPO). RTO (Recovery Time Objective) refers to the maximum acceptable time that may pass during a disruption before it exceeds the specified threshold in the business plan. RPO (Recovery Point Objective) is the duration of time and services for which a business process must be restored after a disaster.

Best Practices for Backup and Recovery

Backup and recovery are critical processes in ensuring the safety and availability of your data in case of unforeseen events or disasters. Implementing best practices for backup and recovery helps protect your data, maintain business continuity, and minimize downtime. Here are some essential best practices to follow:

Regular Backups: Schedule regular backups of your data, including databases, files, configurations, and other critical information. The frequency of backups should be determined by the rate of data change and the importance of the data.

Automate Backups: Use automated backup solutions to reduce the risk of human error and ensure consistency. Automated backups can be scheduled at convenient times and run without manual intervention.

Multiple Backup Copies: Store multiple copies of your backups in different locations or on different storage media. This protects against data loss due to hardware failures, natural disasters, or cyberattacks affecting a single location.

Offsite Storage: Keep at least one copy of your backups offsite, preferably in a secure, geographically distant location. This safeguards your data from physical damage or loss that could affect your primary site.

Encryption: Encrypt your backup data to protect it from unauthorized access. Use strong encryption algorithms to secure data both during transmission and storage.

Testing Backups: Regularly test the restoration process to ensure that your backups are valid and can be successfully restored when needed. Don't wait for a disaster to find out that your backups are incomplete or corrupted.

Incremental and Differential Backups: To optimize backup time and storage space, use incremental or differential backup strategies. Incremental backups save only the changes made since the last backup, while differential backups save changes made since the last full backup.

Versioning: If possible, enable versioning for your backups. This allows you to keep multiple versions of the same file or dataset, which can be helpful in case you need to revert to a specific point in time.

Backup Monitoring and Notifications: Set up monitoring for your backup process to receive notifications of successful or failed backups. This way, you can quickly address any issues that may arise.

Document Backup Procedures: Maintain clear and up-to-date documentation of your backup and recovery procedures. This documentation is invaluable during crises when you may need to rely on backup copies to restore your systems.

Disaster Recovery Plan: Develop a comprehensive disaster recovery plan that outlines the steps to recover your systems and data in the event of a major disruption. Test and update this plan regularly to keep it effective.

User Access Management: Control access to backup data and recovery processes to prevent unauthorized changes or deletions.

Redundancy and High Availability: Where applicable and feasible, implement redundant systems and high availability solutions to minimize downtime and provide continuous access to critical services.

Regular Security Audits: Conduct security audits of your backup infrastructure to identify vulnerabilities and ensure compliance with security standards.

Employee Training: Train your employees on backup and recovery procedures and the importance of data protection. Ensure that key personnel are familiar with the disaster recovery plan.

By following these best practices, you can significantly enhance the reliability and effectiveness of your backup and recovery processes, safeguarding your data and business operations.


Data backup is essential in today's data-driven world. It safeguards against data loss, hardware failures, and cyber threats. Implementing best practices and using reliable backup solutions ensures business continuity and peace of mind. Don't risk your critical data—backup regularly and stay protected.

Know All Edge provides Data Backup & Availability solutions to customers of all sizes. With our rich experience in this domain, we have helped our customers address backup and recovery challenges in large complex environments, giving them assurance and peace of mind when it comes to protecting their critical data and applications.

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